The University of Global Health Equity (UGHE), a leading academic institution committed to reshaping global health education, has opened a new tender opportunity for local and regional service providers. The institution is currently seeking suitable student accommodation providers to support its Clinical Rotation Clerkship Program under a Framework Contract.
This tender invites all interested and qualified bidders to present their best proposals to offer housing facilities that meet high standards of comfort, safety, and security — essential for the wellbeing of the students participating in UGHE's prestigious health programs.
In this article, we’ll break down everything potential bidders need to know: from the background of the program and accommodation requirements to the submission process, eligibility, and timeline.
The University of Global Health Equity (UGHE) is a world-class university dedicated to training the next generation of global health leaders. Headquartered in Rwanda, UGHE aims to deliver equitable, community-driven, and patient-centered healthcare education.
One of UGHE’s key educational models is the Clinical Rotation Clerkship Program, a hands-on training initiative that places medical students in real-world clinical environments. During this phase, students rotate through hospitals and health centers to gain practical experience in various medical disciplines.
To ensure students are well supported during their clerkship, the university requires reliable, high-quality accommodation that is close to clinical rotation sites and conducive to study and rest.
This tender aims to identify and contract accommodation providers who can offer:
Clean, secure, and accessible living spaces
Reliable utilities (electricity, water, internet)
Supportive services such as cleaning, security, and maintenance
Proximity to clinical training sites or reliable transport access
The agreement will fall under a Framework Contract, meaning the selected accommodation providers will be on standby for repeated or scheduled use during various phases of student rotations over a defined period.
Tender Title: Student Accommodation for UGHE Clinical Rotation Clerkship Program
Reference Number: Tender Notice #1557/25
Contract Type: Framework Contract
Published By: University of Global Health Equity (UGHE)
Deadline for Submission: June 28th, 2025, at 12:00 AM Kigali time
Submission Format: PDF, virus-free, electronically uploaded
Opening of Proposals: June 29th, 2025
Submission Platform: UGHE Procurement System – Click to access the platform
UGHE has outlined clear expectations for the type of accommodation it seeks. Service providers should demonstrate their ability to deliver:
Private and shared rooms with beds, desks, and proper ventilation
Clean and regularly maintained bathrooms
On-site or nearby dining options
Laundry facilities or services
24/7 security presence
Internet access in all rooms
Emergency support or response systems
Recreational areas or lounges
Study rooms or quiet spaces
Shuttle service to clinical sites
Environmentally friendly practices
Proven track record of hosting students or professionals
This opportunity is open to registered companies or institutions that:
Have experience in hospitality, student housing, or accommodation services
Are licensed and compliant with Rwandan laws
Have the capacity to accommodate multiple students at once
Can provide reliable references or past performance records
Are comfortable with a long-term service framework (not just one-time use)
Each interested bidder must prepare and submit the following documentation through the eProcurement portal:
Company Registration Certificate
Proof of Tax Compliance (RRA)
Technical Proposal outlining services and amenities
Financial Proposal with clear pricing structure
Past client references or recommendation letters
Signed declaration of honor
Accommodation photos or brochures
Detailed location and accessibility map
Note: All documents must be submitted in PDF format, free of viruses or file corruption.
To submit your proposal, follow these steps:
Locate Tender Notice #1557/25
Register or log in to your supplier account
Upload your proposal package before June 28, 2025, 12:00 AM Kigali time
Double-check all files for errors or missing components
Submit and confirm submission on the platform
Failure to meet the deadline or submission format will result in automatic disqualification.
By participating in this tender, companies not only gain a solid partnership with one of Africa’s most respected health institutions, but also:
Strengthen their credibility in the education and healthcare accommodation space
Create long-term revenue through a framework agreement
Contribute to the advancement of healthcare education and professional training in Africa
Support students in their journey to becoming skilled health professionals who will serve the continent and beyond
For any clarifications or technical assistance with the eProcurement system, interested bidders can contact UGHE via the platform messaging system or directly through the contact links provided on the portal.
This tender is more than a business opportunity — it's a chance to become part of a mission to redefine healthcare in Africa. UGHE is looking for partners who share its vision of excellence, equity, and professionalism.
If you provide quality accommodation and want to contribute meaningfully to the education of future doctors, nurses, and health leaders — this is your moment.
🌐 Learn more about UGHE: www.ughe.org
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